The Patient-Centered Outcomes Research Trust Fund fee is a fee on issuers of health insurance policies and plan sponsors of self-insured health plans that helps to fund the Patient-Centered Outcomes Research Institute (PCORI), which was established by the Affordable Care Act (ACA). The institute assists, through research, patients, clinicians, purchasers and policy-makers, in making health decisions by advancing the quality of evidence-based medicine. The institute compiles and distributes comparative clinical effectiveness research findings. Under the ACA, all medical plans are responsible for paying the Patient-Centered Outcomes Research fee to the IRS, based on the number of plan participants. If the plan is fully-insured, the insurance carrier pays the fee on behalf of the policyholder. If the plan is self-insured, the employer/plan sponsor must file the Form 720 for the second quarter and pay the fee to the IRS directly.
The IRS recently published its PCOR fee for policy and plan years ending: January through September 2018 the applicable dollar amount is $2.39, which is multiplied by the number of covered lives determined for the appropriate period. For policy and plan years ending October through December 2018, the applicable dollar amount is $2.45.
All self-insured medical plans, including health FSAs and HRAs must pay the fee unless they are considered an excepted-benefit:
- A health FSA is an excepted-benefit as long as the employer does not contribute more than $500/year to the accounts and offers another medical plan with non-excepted benefits.
- An HRA is an excepted-benefit if it only reimburses for excepted-benefits (e.g., limited-scope dental and vision expenses or long-term care coverage) and is not integrated with the group medical plan.
The PCORI fee is calculated off the average number of lives covered during the policy year. That means that all parties enrolled will have to be accounted for such as dependents, spouses, retirees, and COBRA beneficiaries. For HRA and health FSA plans, just count each participating employee as a covered life.
Payment of the PCOR fee for the calendar 2018 plan year — the last year the fee applies — will be due by July 31, 2019 (payments may extend into 2020 for non-calendar-year plans).
Clients who have elected to have Diversified Group assist with the PCOR fee calculation can expect an email in June 2019, which will include a copy of the completed Form 720 and a PCOR calculation worksheet with supporting documentation. Clients will need to file the Form 720 by July 31, 2019.
The Health Insurance Responsibility Disclosure (HIRD) form is a new state reporting requirement in Massachusetts beginning in 2018. This form differs from the original HIRD form that was passed into law in 2006 and repealed in 2014. The 2018 form is administered by MassHealth and the Department of Revenue (DOR) through the MassTaxConnect (MTC) web portal. The HIRD form is intended to assist MassHealth in identifying its members with access to employer sponsored health insurance who may be eligible for the MassHealth Premium Assistance Program. The HIRD form is required annually beginning in 2018. The reporting period opens on November 1 and must be completed by November 30 of the filing year.
Any employers with six or more employees in Massachusetts in any month during the past 12 months preceding the due date of the form (November 30th of the reporting year) are required to annually submit a HIRD form. An individual is considered to be an employee if they were included on the employer’s quarterly wage report to the Department of Unemployment Assistance (DUA) during the past 12 months. This includes all employment categories, full-time and part-time.
The HIRD form is reported through MassTaxConnect (MTC) web portal (https://mtc.dor.state.ma.us/mtc/_/#1). The MTC is where employer-taxpayers register to file returns, forms and make tax payments. To file your HIRD form, login to your MTC withholding account and select the “file health insurance responsibility disclosure” hyperlink. If you do not have a MTC account or you forgot your password or username, follow the prompts on the site or call the DOR at 614-466-3940.
INFORMATION REQUIRED FOR HIRD REPORTING
The HIRD Form will collect information about the employer’s insurance offerings, including:
- Plan Information – plan year, renewal date.
- Summary of benefits for all available health plans – information regarding in and out of network deductibles and out-of-pocket maximums can be found on the plan’s summary of benefits and coverage.
- Eligibility criteria for insurance offerings – minimum probationary periods and hours worked per week to be eligible for coverage. Employment based categories, such as full-time, part-time, hourly, salaried.
- Total monthly premiums of all available health plans
- Employer and employee shares of monthly premiums – information on employer and employee monthly contributions toward the cost of medical. Employer cost of coverage is your COBRA rate less 2% and less the employee contribution.
Due to the nature of the filing online, employers with employees in Massachusetts will need to complete this reporting themselves. However, Diversified Group may be able to assist you in the gathering of the required information. Please contact us by November 15th if you need assistance with accumulating data.
Mass.gov has compiled a list of frequently asked questions regarding the HIRD form here.
Section 1332 of the Affordable Care Act (ACA) permits a state to apply for a State Innovation Waiver to pursue innovative strategies for providing their residents with access to high quality, affordable health insurance while retaining the basic protections of the ACA. Recently several states have applied for waivers and have been approved. Among these is the State of Maine, which sought to reestablish the Maine Guaranteed Access Reinsurance Association – MGARA (originally established in 2012 but later suspended in light of the ACA’s transitional reinsurance program which expired in 2016). Maine’s Section 1332 waiver to reestablish MGARA was approved by the Department of Health and Human Services earlier this year. MGARA is a state instituted reinsurance program that automatically cedes high-risk enrollees with one of eight conditions (including various types of cancer, congestive heart failure, HIV and rheumatoid arthritis) and voluntary cedes other high-risk enrollees to the pool in an attempt to help stabilize individual medical premiums by about 9 percent each year beginning in 2019. The program is slated to initially run from January, 2019 through December, 2023. The Governor’s Office pushed to get the program up and running by January, 2019 in an attempt to substantially lower premiums in the individual market.
One of the funding sources supporting MGARA’s operations is a quarterly assessment due from each insured and self-insured plan that writes or otherwise provides medical insurance in Maine (other than federal or state government plans) beginning in 2019 at $4.00 per month for each covered person enrolled under each such policy or plan. Only federal and state employees are exempt from the assessment. The 2019 Quarterly Assessment will apply to policies and plans initiated or renewed on or after January 1, 2019, with the first assessment due on May 15, 2019, and 45 days from the end of each calendar quarter thereafter. Self-funded plans using a Third Party Administrator (TPA) will be assessed and reported through their TPA similar to other state assessments.
Diversified Group will collect and report the MGARA on behalf of our self-insured clients who have members residing in Maine.
We have received a number of inquiries this year as to whether Diversified Group will be providing ACA reporting services for 2016. We are pleased to announce that we are partnering with MZQ Consulting again this year! MZQ Consulting did an exceptional job filing the 2015 1094-C and 1095-C for so many of our self-funded employers.
Last year, employers were granted an extension by the IRS for filing the forms. The IRS has also gone on record stating they will be forgiving if the 2015 forms weren’t necessarily completed correctly or on time. This year, however, it is unlikely the IRS will be as forgiving if forms are not accurate or file on time.
If you struggled with the 1094-C and 1095-C reporting requirement last year, you may want to consider having us help this year.
Click to learn more about our ACA Employer Shared Responsibility Tracking and Reporting Services!
Interested? Contact Diversified Today!
If you are interested in taking advantage of this service or have any questions, please contact Carol Parda-Ziolko today at (888) 322-2524 ext. 427.
For a limited time only, Corporate Fitness & Health (CF&H) is offering discounted onsite health screenings! Schedule your screening for anytime from now until August 31, 2016 and receive 20% off per person.
- A Non-Fasting Finger Stick Test which includes:
- Total Cholesterol
- Cholesterol Risk Ratio
- Blood Pressure Check
- Body Fat Percentage
- Estimated Level of Hydration
Contact Corporate Fitness & Health today for more information via email at firstname.lastname@example.org or call toll-free (800) 423-5591.
To be eligible for this discounted rate, you must be a first time Corporate Fitness & Health client and schedule your onsite health screening for the months of July or August 2016. Travel costs may apply for locations outside of Connecticut.
As part of the continued enhancements to our member portal, we have added a section completely dedicated to RealTimeChoices! Now when members login to their Diversified account, they will see a RealTimeChoices tab that contains important program materials, contact information and a link to compare providers. We think this is a much more efficient way for members to access this program.
In order for your health plan to get all of the benefits of this program, it is important that you help promote it to your employees!
If you have any questions or would like to schedule employee meetings to promote the program, please contact your Diversified Sales Representative at (888) 322-2524 or email us today!
Account Access As Mobile As You Are!
Have the account information you need, right when you need it most! Our new My Flex mobile app makes it easy to manage your flex spending account on the go. Our secure mobile app offers the following features:
- Free smart phone app available for any Apple or Android smartphone or tablet
- Gain instant access by entering your username and password from WealthCare portal. If you don’t have a username and password via the WealthCare portal, you can register via the app.
- View account balances and transaction history
- Attach receipts by taking a photo
- If your plan offers a Transportation and Parking benefit, you can access those accounts via the app
- Add or edit text message alerts
- Contact Diversified for assistance
Download Our My Flex App Today!
Download the Diversified Group ‘My Flex’ App from the Apple App Store or Android Marketplace today!
Contact our Flex Department with questions at (888) 322-2524 x391.